STONY POINT HIGH SCHOOL BASEBALL BOOSTER CLUB BYLAWS

ARTICLE I. NAME

The name of this organization shall be the Stony Point High School Baseball Booster Club (referred to herein as “Booster Club”).

ARTICLE II. PURPOSE

The purpose of the Booster Club is:

Section 1: To support and provide encouragement for the Stony Point High School Baseball Athletic Teams;

Section 2: To provide a positive interaction between the Booster Club, School Officials, Coaching Staff, Student Body, and the Community;

Section 3: To engage in fundraising activities in support of the Booster Club and any other activities of the High School in which the Booster Club approves;

Section 4: To promote a positive image of all Stony Point High School athletic activities to the Community;

Section 5: To conduct all activities in accordance with Round Rock Independent School District (RRISD) policies, University Interscholastic League (UIL) Guidelines, and Texas and federal laws for Booster Clubs; and 

Section 6: To operate as a 501(c)3 nonprofit organization, and shall not consider any portion of its assets as a benefit to any individual member.

ARTICLE III. MEMBERSHIP AND DUES

Section 1: General membership shall be open to immediate families, extended families, and/or legal guardians, of Stony Point Baseball Players and the Stony Point community.

Section 2: Membership shall become active upon payment of the currently assessed regular dues. 

Section 3: Booster Club dues are non-refundable.

Section 4: The Stony Point Baseball Coaches shall be considered honorary members of this organization. This is a non-voting membership.

Section 5: Annual membership dues shall be determined by the Booster Club Officers in July and run July 1st to June 30th.

ARTICLE IV. MEMBERSHIP MEETINGS

Section 1: Meetings of the Booster Club shall be held as determined, and scheduled, by the Officers. 

Section 2: A simple majority (at least one fourth) of the Booster Club’s voting membership must be present, at any meeting, to constitute a quorum for order of business.

Section 3: The final Booster Club meeting shall be held in May.

Section 4: All Officer meetings shall be closed to the general public including, but not limited to, general booster club members and members of the Stony Point Baseball Team.

ARTICLE V. OFFICER ELECTIONS

Section 1: Officers

  • The Booster Club Officers shall be the President, First Vice President of Operations, Second Vice President of Fundraising, Third Vice President of Marketing, Fourth Vice President of Communications, Secretary, and Treasurer.

  • Officers shall be elected annually at the meeting held in May. The new Officers will assume their duties on July 1st of each year and run through June 30th of the next year.  An Officer shall not serve more than two (2) consecutive terms in any one office.

Section 2: Nominating Committee

  • A Nominating Committee shall be selected during the general meeting in April. The nominating committee shall consist of three (3) members and one (1) alternate member. The Nominating Committee shall select a Chairperson after the general meeting.  No individual shall serve as a member of the Nominating Committee for two (2) consecutive terms. The President shall not serve as a member of this committee or appoint any member of this committee. A potential candidate, a nominated candidate, or any existing elected officer seeking any consecutive terms, shall be a member in good standing prior to being nominated, or re-elected to any office.

  • The consent, from each potential candidate, shall be obtained prior to his/her consideration for nomination.

  • The Nominating Committee shall present the list of recommended candidates for each potential office, seven (7) days before the May election meeting.

  • Floor nominations, of potential candidates, shall be accepted during the scheduled meeting in May.

  • If there is a situation where there are no volunteers for this committee, candidates may be voted in by the booster members with a majority vote. 

ARTICLE VI. RESIGNATIONS/ VACANCIES

Section 1: In the event of resignation, or vacancy, in the office of the President, the First Vice-President shall carry out the duties, and responsibilities of the President, for the remainder of the term. 

Section 2:  With the exception of the President's Office, the Officers shall fill any office vacancy from the remaining pool of recommended candidates list (compiled in April). In the event there are not enough candidates to fill vacancies, the Officers shall make selections from the current General Membership.

ARTICLE VII. OFFICERS

All Officers shall:

Section 1: Have sole control, direction and responsibility of any affairs, and matters, as they relate, and/or pertain, to the Booster Club under the guidance of the Stony Point Head Baseball Coach. 

Section 2: Determine its policies, and procedures, and make amendments within the limits of these bylaws.

Section 3: Actively execute the intent of these bylaws, and use discretion in carrying out the same.

Section 4: Actively use discretion in the disbursement of its funds.

Section 5: Have one (1) Officer present at all fundraising events.

Section 6: Keep a current copy of the bylaws and ensure that all rules, policies, and guidelines are implemented and abided by without wavering from the original intent of its inception.

Section 7: In partnership with any committee chairperson's assignment(s), provide support with any fundraising activities and/or events, and those efforts required to facilitate.

Section 8: Be a member of one or more additional committees within the Booster Club.

Section 9: Prepare a set of operating procedures pertaining to each specific office. The operating procedures shall be passed onto the newly elected officer after the adjourned final meeting in May, including a list of activities and traditions.

Section 10: Abide by Robert’s Rule of Order, Revised, and all cases which are not in conflict with these Bylaws.

President. The President shall:

  1. Preside over and coordinate all meetings of the association. 

  2. Coordinate the work of the officers, and committees, of the booster club organization. 

  3. Be considered a member of all committees, with the exception of the Audit Committee and Nominating Committee.

  4. Be responsible for communication, organization, scheduling and ensuring all are within budget 

    • Pre-Season Lead-Off Even

    • Play-offs Celebration Event

    • End of Season Banquet

  5. Be responsible for submitting RRISD fundraising applications for approval prior to the start of any fundraising activities or events.

  6. Only vote in case of a tie.

  7. Perform such duties as may be required by the Booster Club, school administration, or in the event of a vacant Officer position. 

  8. Be authorized as a signatory for the Booster Club checking account.


First Vice-President of Operations. The First Vice President of Operations shall:  

  1. Be an aide to the President and responsible for operational activities.

  2. Preside in the absence of the President.

  3. Be authorized as a signatory for the Booster Club checking account. If the office is held by an RRISD employee, the signatory goes to Second Vice-President of Fundraising.

  4. Be responsible for communication and scheduling of field maintenance and projects.

  5. Oversee and partner with the Senior, and Spirit Activity Committees. Ensure invoices are reviewed, stay within budget, and submitted timely to the treasurer.

  6. Be responsible for communication, organization, scheduling and ensuring all are within budget 

    • Homecoming

    • Senior Activities

    • Senior Parent Night

    • Senior Night

    • Scholarships (Booster and Kemper’s)

    • Tiger Cubs

  7. Ensure selection of the Senior Scholarship Committee includes three (3) non-senior parent booster members, and the families of the applicants are current booster members.


Second Vice President of Fundraising.  The Second Vice President shall:

  1. Be an aide to the President and responsible for fundraising activities.

  2. Preside in the absence of the President and First Vice President.

  3. Be responsible for communication, organization, and scheduling of concessions for the season.

  4. Oversee and partner with the Concession Stand Coordinators to ensure concession sales at all home games, including reviewing orders, maintaining inventory, stocking of supplies, facility upkeep, and presenting itemized receipts to the Treasurer for budgeting. Confirm at least one, non-RRISD employee, adult is responsible for handling the cash drawer at all times.

  5. Coordinate with the President and Booster Club to create a monetary need and goal for the budget. Organizes, communicates and coordinates all fundraising event(s).


Third Vice President of Marketing. The 3rd Vice President of Marketing shall:

  1. Be an aide to the President and responsible for marketing activities.

  2. Preside in the absence of the President, First and second Vice Presidents.

  3. Coordinate all graphic design for merchandise and promote via social media and other avenues. Ensure all graphics have prior approval from school administration. 

  4. Oversee and coordinate all merchandise orders within budget and maintain inventory of Stony Point merchandise. 

  5. Organize the sale of merchandise and hit the sales goals that are set in the budget.

  6. Oversee activities related to accruing and promoting merchandise at school events.

  7. Maintain relationships with our current sponsors and oversee activities related to accruing and promoting to gain more sponsorships.


Fourth Vice President of Communications. The 4th Vice President of Communications shall:  

  1. Be an aide to the President and responsible for communications activities.

  2. Preside in the absence of the President, First, Second and Third Vice Presidents.

  3. Coordinates with other Officers to ensure communication of all planned events or activities.

  4. Be responsible for managing, editing, updating, and/or emailing or posting pertinent information on all social media outlets, including, but not limited to, Facebook, Instagram, and X.

  5. Schedule and coordinate Press Box activities for Varsity, JV Blue, and JV Gold games.

  6. Oversee and partner with the Webmaster and Media Guide committee. Ensure photographs are taken and collected throughout the season at events and games, and shared with yearbook staff and end of the year banquet slides.


Secretary. The Secretary shall:

  1. Record and maintain the Officer and General Membership meeting minutes.

  2. Issue notices of meetings, provide agendas, and perform other duties as assigned.  

  3. Be the custodian of official Booster Club Records and Bylaws. 

  4. Preside in the absence of the President, First Vice President of Operations, Second Vice President of Fundraising, Third Vice President of Marketing, and Fourth Vice President of Communications.

  5. Request approval of minutes at the following meeting. 

  6. Maintain current records of full names, addresses, and phone numbers of all Officers, general members, and sponsors of the Booster Club.

  7. Ensure quorum is met at all General Membership Meetings before voting commences, and voting is conducted by paid Booster Club members in attendance. 

  8. Confirm that all Officers have signed the bylaws and Board Code of Ethics.

  9. Be responsible for communication, organization, scheduling and ensuring all are within budget 

    • Organizes Team Meals

    • Student Mentorship

    • Team snacks

  10. Be the Volunteer Liaison by tracking who’s volunteered throughout the year, and be able to  assist and guide those who want to volunteer.

  11. Assist officers in creating sign ups, forums, or platforms to help gain volunteers.


Treasurer. The Treasurer shall:

  1. Be a bonded custodian of the club funds and assets. 

  2. Preside in the absence of the President, First Vice President of Operations, Second Vice   President of Fundraising, Third Vice President of Marketing, and Fourth Vice President of Communications and Secretary.

  3. Make disbursements of funds upon majority approval of the Officers and the General   Membership.  

  4. Receive, secure, and deposit all Booster Club dues, fees, and monies into Booster Club depositories.

  5. Keep current, accurate records of all receipts and expenditures. 

  6. Submit an annual proposed budget in collaboration with Officers to be adopted at the first  general meeting.

  7. Present Budget and Financial report at each meeting. The financial report shall include the  beginning cash balance (of last report) listed by category and ending cash balance at date of report.

  8. Propose budget amendments to cover actual expenditures and to reflect correct revenue for approval by two-thirds vote at a general meeting.

  9. Provide a reconciled monthly bank statement, and other reports for the purpose of auditing.

  10. Be an authorized Signatory on the Booster Club Checking Account.

  11. Present bank statements at the monthly Officer meetings.  

  12. Ensure the two (2) sales tax free days per calendar year are designated in the minutes prior to the start of the fundraisers.

  13. Keep an accurate account of paid Booster Memberships in coordination with the Secretary. 

  14. Ensure there are two (2) counters for each event and be the depositor signature.

  15. File end of fiscal year IRS forms, and remit quarterly or yearly Sales Taxes on time. 

ARTICLE VIII. AUDIT COMMITTEE

Section 1: The Audit Committee shall consist of three (32) members nominated from the floor, by all members-at-large, at the scheduled meeting in May.  The committee chairperson shall be selected by members of the committee.

Section 2: The Audit Committee chairperson shall make arrangements to receive the financial records from the Treasurer at the end of the fiscal year in June.  

Section 3: The Audit Committee chairperson shall make arrangements to provide a final report, directly to the President, no later than July 15th unless an extension is approved. The audit report shall be presented at the first general meeting of the new fiscal year. 

Section 4: An audit shall be conducted any time there’s a change in check signers ifor deemed necessary by the President or three (3) or more members. 


ARTICLE IX. AMENDMENTS

These Bylaws may be amended by a two-thirds majority vote of the membership in attendance at any regular meeting, provided advance notice is given in writing of the proposed amendment.  


ARTICLE X. DISSOLVEMENT

In the event the organization is dissolved, all funds of the Booster Club will be disbursed by the Officers in accordance with the laws governing non-profit organizations. Any money that is left is to be deposited into the coaches activity fund.


ARTICLE XI. AMENDMENTS

  • Amended June 1, 2020

  • Amended August 22, 2022

  • Amended Aug 10, 2025